Availability Status Paradox

images-1.jpgIt amazes me how we live in a world that is so attached to technology and social media especially, and yet we have such a hard time getting confirmation notices from people about scheduling events.

According to recent studies, Americans check social media on average of 17 times a day, which is about one time for every hour they’re awake. Furthermore, the average American spends about a third of their awake day on a phone. (4.7 hours out of the average 15 hours spent awake.) Yet with all of this time spent on phones, somehow we still manage to have a discouraging amount of people who are frightfully incompetent at virtual communication with project teams.

Kemps this year did not even get to finish the tournament because too many teams had a problem actually getting together to play their matches. This weekend is our spring showcase at Jump Start and I am still haven’t gymnasts last minute tell me that they won’t be there which means I’m constantly re-choreographing and coaching. All year when I would try to schedule meetings, so many people just don’t respond until last minute, or they forget to ask the right people if they can actually attend. It’s just crazy that people can’t organize and communicate their schedules.

Then you get the excuse, “oh I’m sorry I don’t understand how to work ____ in order to respond.” And this baffles me even more, because if you don’t know how to work something (which is hard to believe because communication tools are pretty user friendly as far as it goes), then I’m sure there is someone you can ask to teach you how to use a tool. All you have to do is ask for help, but often that is a mind blowing concept.

Social media and scheduling tools like Google Calendar, Skype invites, Slack, and even just email are great tools, but only if people actually use them. How might we get more people to update their availability status to teams in a timely manner?

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