A Critical Consideration of Project Work

As always, I’m so excited to say we have published yet another issue of Trailblazers!!!! But if I’m being honest, Issue 7 was the probably the most challenging production process yet and I’m mainly writing this post because I just really needed to reflect on it.

I’m a big supporter of transparency, so with that in mind, I’d like to point out that the Trailblazers team actually started this semester intending to take a short hiatus from publishing and spend that time re-examining our business structure in order to be a more sustainable organization in the long run. Having published our magazine for three years, we felt it was time to revisit our organizational foundation, direction, and strategy. With most of our high school team graduating, my co-founder transferring universities, and me being half way around the world, this felt like the right time to take a step back in order to remember why we started this magazine and figure out how we could do our work more efficiently.

I had just finished writing a whole article about this decision, defining “organizational foundation, direction, and strategy,” outlining the questions we would be analyzing, and describing our next steps. (Part of me almost wants to publish it despite it’s out datedness because I was kind of proud of how it turned out “business writing” wise.) My co-founder and I had agreed we would wait until after the high schoolers were back from their school trips and spring break to tell them our decision. Coincidentally though, one of the seniors reached out about needing to take a step back and the other (my sister) had already said as much, so we went ahead and spoke with them during the break and decided we’d make the news public when everyone got back.

And then, by the end of break COVID19 hit… so we didn’t “get back.”

This pandemic has affected every aspects of life, but one of the greatest impacts has been schools moving to distance learning. This rapidly changed the essence of “school” and brought into question foundational principles many have taken for granted like the very idea that school requires coming into a communal building and sitting at a desk and the role of parents in education.

The Trailblazer’s team knew we already weren’t in the best position to publish an issue this semester, and we knew the pandemic would bring it’s own challenges, but we also knew this was a time vitally important for young learner’s voices to be heard and we wanted to do our part to amplify a few of those voices.

So we got started late – not until almost the begining of May – and with no writers in the works and basically a team of only two (myself and my co-founder, though my sister did some feedback work and connected us to one of the young learners so we acknowledged her help as well in this issue), yet somehow, we pulled it off. We might’ve been behind on our intended schedule, and there are things we would’ve liked to have done slightly differently, but honestly I’m just proud that we made it happen and before the end of summer.

I’m grateful to all the learners we worked with that contributed their time while juggling so many other changing parts of life. I’m thankful for my partner in crime who worked with me while we were both taking full course loads this entire summer (also a Trailblazers first) and hosting virtual design thinking workshops, plus she got sick for a week and had her computer break down and still made things happen. And I’m hopeful that these stories give more insight into how young learners can tackle big challenges with resilience and grace.

I honestly don’t know what the future has in store for Trailblazers. After I graduated, the intent was for the founders to slowly become less involved in the process and just serve as mentors; however, we have struggled to make this a reality. I don’t think we will be able to do another publication with just our team of two and as a business student, I frequently question if our work is creating a great enough impact to counter the time and stress costs to keep this organization running- thus, how the original conversation of taking a hiatus to revisit our purpose and goals came about. We considered finding a teacher to partner with that wanted to make Trailblazers a part of their classwork, this way we could keep the magazine alive but also have a more consistent source of new production team members, but that plan kind of fell through. And since publishing Issue 7 we’ve not yet revisited these big questions.

Personally I don’t want Trailblazers to die, but I also know things can’t go on the way they’ve been operating, and I’m also aware that sometimes projects need to come to an end for a new one to start and I’ve never been good at making that call, so I’m at a cross roads. I wonder if my desire to keep Trailblazers alive is selfishly motivated and if maybe my efforts could better be spent elsewhere. But I also would like to believe there are at least some readers out there who appreciate our work and that the Trailblazers production team and spotlight learners have made a positive contribution to the conversations around the role young learners should play in the movement to transform education. The questions remain, if we stopped publishing would anyone care, would there be a loss of value, and even if so does that really imply we should continue, or have we made our point and is it time to say “good job, what’s next?”

I guess that’s all I can say about Trailblazers future for now until further conversations with the team. This was a crazy production process that involved a heavy and quick work load on top of a lot of other external and internal obstacles, but I’m glad we decided to move forward with the creation of Issue 7 and am open minded about whatever comes next on this journey.

 

Pilot Success: Virtual DT Workshop

Today was a big day! We hosted our first-ever virtual design thinking workshop with Wish for WASH, and it was great!!!

It was by no means a perfect event – I have lots of notes for improvements… – but as a pilot workshop, I was super satisfied with the outcome of this 3-hour design sprint around supporting the homeless during COVID-19. We had a low turn out despite a solid registration which caused the need for a lot of on the fly pivots to our flow for the day, but we got through it and the feedback we got was enormously helpful!

Overall, our participants really enjoyed the workshop and were also very supportive and impressed with our quick pivoting and ability to adapt to be both participants and facilitators in an attempt to make for fuller teams. They even said that they would’ve been willing to do a whole day hackathon with us/would love to in the future. This really surprised me because we thought a 3-hour online event might potentially feel too long to participants. We also got good feedback around how to better word our pre-workshop email around what to expect/prepare with, and as expected everyone wished there would’ve been a bit more time for more elaborate brainstorming/prototyping/pitching – which was somewhat expected after we had a bit of a late start and a slow warm-up with getting people to participate, so we knew the whole time that we were running behind, but also good to know in the future we should better anticipate this potentially slow start. 

The biggest changes I’d like to consider for the future (in case anyone else is interested in leading a virtual workshop and wants insight into what I learned):

1. Try to get higher levels of registration in anticipation of some no shows / more intense and maybe more targeted marketing. Potentially even create the date/time of the workshop after gauging interest and feedback on times that would work well for those interested.
2. Re-structure our planned amount of time per activity to account for a slower start as everyone tries to get to know each other without the little side conversations that would normally take place in person. (This way we have the full time for a good experiment and produce phase.)
3. Have one person designated for watching the time and updating the facilitators about where we are in the flow relative to where we planned on being. I found it really hard to pay attention to timing (didn’t help that I also had to convert the time zone) while also leading the facilitation because I could only have so many things going on in my head at once. Furthermore, since I had to also be a participant (which was not originally the plan) I didn’t have downtime while teams were working to be able to think through the big picture stuff like we had planned on, but should not have counted on. While I knew from the beginning we were behind schedule, I think we could’ve better made up time earlier in the workshop/ better allocated time to activities throughout the entire flow if I had been more aware of just how far off we were.

(Also on a personal note, I think I might’ve done too much of the facilitating/coaching and wish I would’ve done better at finding ways for other W4W members to play a greater role in the leadership side of the workshop. The original plan was for me to co-facilitate, and therefore, lead 3 parts of our flow, and I was not supposed to be a participant at all – just float between breakout rooms supporting as needed – but then one person on our team last minute couldn’t make it and a coach was feeling concerned about leading a team on her own, so I was going to assist her but wanted her to take lead. Then with all of the last-minute changes that happened once we started and realized we had less than half of the people signed up, I ended up doing almost all of the facilitation in the full room with the way things got cut, and I ended up leading in the small team despite what I originally wanted… So I need to do better there.)

The most valuable part of the day though was just knowing that this kind of event is possible. We successfully ran a 3 hour full DT workshop online! THINK OF THE IMPLICATIONS?!?!?!?

1. The success of this workshop means the potential for future opportunities has increased exponentially! We can have digital workshops with people from all over the world; that’s pretty spectacular to think about the ability to expand the scope of people aware of design thinking and WASH-related issues.
2. Building off of implication 1, with successful online integration, imagine the diversity of people that can be brought together for future collaborations?!?!? The success of today’s workshop was greatly supported by our ability to get professionals in the WASH sector as well as experienced design thinkers together in a “room” with a bunch of college students with open minds and crazy ideas. Even when we can meet in person again, I think in some ways online workshops might still be a great way to facilitate DT challenges, because it makes it a lot easier to bring together people with so many different knowledge points. It also makes me wonder if when we get back to school in person if this experience with online learning will make people more open to things like virtual guest speakers. The mix between experts and students is truly amazing to be a part of and I think if we capitalize on this experience with online education it could lead to some great collaborations with schools in the future.
3. To me this proves any class online can still be interactive. The idea that an online class needs to just be lecture-based or for quick check-ins and – the idea that drives me craziest –  that teamwork can’t happen online is a myth! It’s all about intentional design. We used the tool “Annotate” on Zoom to allow participates to write directly on our slide deck as if they had a printed version of the activities in front of them. We also encouraged a “use whatcha have” norm – so even though we might not all have access to the most high-quality prototyping tools, we enforced the idea that anything can be prototyping material if you are creative enough. So even though we were all in our own homes, we were all able to build physical prototypes and share them with each other. Furthermore, we used a combo of full room sessions and breakout rooms (to stimulate table teams) to allow for streamlined facilitation in addition to small group discussions. With this feature, we were also very intentional in our flow by limiting the number of times we had to switch back and forth between rooms. We found in our testing/experience with Zoom classes, that when you constantly go into breakout rooms for short periods of time it becomes too disruptive and time-consuming, so instead we made our flow work so there would be longer chunks all together and longer chunks in small groups this way both types of conversations felt meaningful. We even made a “cue-to-cue” document like you would in theater, which a document just outlining all of the times we have to change a technical component of the “performance” so that we could practice all of the tech changes and see if anything felt weird being too close together in timing.

 

Some final takeaways: 

I loved how inspired and happy everyone was after the workshop. One participant commented that she spends all day at work focusing on the issues caused by COVID-19 and she really appreciated having the ability today to note real human struggles and then brainstorm ideas rather than focus on all of the negatives.

I appreciated hearing our participants talk about wanting other co-workers of theirs to participate in future workshops with us, and they also wanted to work with us again.

And finally, I was really proud of our team’s work both leading up to and during the event. This couldn’t have happened without the hard work of lots of individuals each doing their part and be willing to totally change plans on the fly as necessary.

It was a great pilot! We learned lots and have great potential for the future!

(Just a few of our prototypes by our awesome facilitators and MoVe talk speakers! I wish I had more pics but haven’t been sent them yet/we want to make sure our participants approve of the pics before we post, so for now it’s just us.)

If you’re interested this was our slide deck (without the MoVe talk slides because we found it easier for the presenters to have their own deck for screen share maneuver purposes). We used the DEEP process with tools designed primarily by MV Ventures (formerly known as MVIFI).

Act of Kindness

Midterms during lockdown, check!

These past two weeks have been incredibly stressful not only because of midterms but because on top of midterms, all of the other project teams I’m on had last-minute long meetings added into this past week.

Needless to say, I don’t have much to say today other than being grateful to have gotten to sleep in for the first time in forever and just take a breather day. I woke up late, got to watch some video clips from practice happening at the gym back home, went through old Renaissance Fesitval pictures, did a little bit of job-related work, finally went grocery shopping, and made a pretty great soup for dinner.

It was a simple day with no major accomplishment.

However, I did get some free bread today which was kind of cool. The smaller store I get my spices at hadn’t sold any bread all day so they just gave it to me because they make it fresh I guess (to be honest I hadn’t realized they sold bread before today because it’s behind the counter). I was pretty surprised honestly and got a little flustered when asked if I wanted the bread – I’m not sure the last time I got something for free that wasn’t for advertisement purposes. It was a small thing, but it felt really nice and reminded me that every now and then there are some people still willing to do random acts of kindness even when looking at the news and feeling like the world seems at it’s worse.

Empathy Seeking

Online learning has been a wild ride… Personally, I’ve had moments where I’ve been frustrated, bored, and even, occasionally, pleasantly surprised by elements that come with school online. Because of this, I’ve partnered with OpenIDEO as a community coach on their current design challenge around reimagining learning during COVID-19. If you have any ideas (tested or half-baked), are looking for new ideas, or just want to express some problem points around our current learning situation I’d encourage taking a look at/contributing to the OpenIDEO site.

I’m trying to do a little of my own empathy seeking because I noticed an (unsurprising) lack of student voices shared on the platform, and yet student stories are some of the most insightful voices we need right now. So I’ve come up with these three quick questions that I’d love people (young learners especially, though I also welcome teachers, parents, parents on behalf of kids, etc) to respond to in the comment section. I’m hoping to take away some trends to be able to share with the rest of the OpenIDEO community to make sure we’re actually ideating for user needs:

1. What’s your biggest frustration/what’s driving you crazy about online learning? 

2. What’s your favorite part?

3. It would be better if…

Furthermore, if you are a student and interested in joining a virtual collaborative discussion/brainstorm session to dive deeper into this topic, I’m hosting a student gathering this Sunday night, May 17th from 7-8pm EST. Use this form to sign up so I can send out the Zoom link.

The Next Moment

Today was my little brother’s 14th birthday. It’s insane to think that he starts high school next year! I’m starting to actually be able to have adult level conversations with him and that’s a very odd thing, especially since he’s the “baby” of the family. (And I mean my entire extended family as well.)

Sometimes I feel like him getting older is what makes me most realize how old I am. Being a junior in college is a crazy time because, with potentially only one year left of school, it’s when you have to start thinking about what you want to do next and where you want to go for that matter. It seems like there are a lot more options at this point in life than there really ever has been before. There are also so many questions to ponder, like whether to go to grad school or look for a job, and then, of course, there is the question of what grad school or what job, and where in the country or even world might that school or job be, and how long in advance do you need to start prepping your application.

I wrote the other night about the struggle of having too many choices, and the idea of thinking about what comes next in life is definitely one of those paralyzing choices. People say to try and “live in the moment,” and not worry so much about the future, but when you think about it, nowadays if we aren’t constantly planning a year and a half ahead then it seems that it can easily become too late for some opportunities.

As early as middle school we’re taught to start thinking about the future. One of the first big choices I remember is choosing what language to study, and if you choose the “wrong” language class in middle school and want to switch your choice in high school then you have to start the new language a year behind. Middle school was also the first time we could skip a level of math, but if you weren’t selected to move ahead based on your 6th grade performance then it was significantly harder to ever reach AP Calculus BC if that was something you later were interested in doing. In high school, we start choosing some of our classes, and in 9th grade, we are told to think about our entire 4 years in order to make sure we’re able to schedule the classes we want. Then junior year is when the college process hits full swing with SATs and research so that by the summer you can start touring in order to then apply the following fall. Then in college, if you want to do an internship or study abroad, especially if you want to do more than one experience, you really have to come into school already thinking about what semester you will do these experiences otherwise you could end up in a situation where you want to study abroad but none of the classes you have left to take are offered overseas.

So you see, it’s really hard to think about “living in the moment” when the past 10 years have always been focused on thinking about the next moment. At this point, I imagine that there will always be a little voice in my head asking “what’s next?” Granted, this voice often pushes me into some truly amazing opportunities, so I’m not convinced I would actually want it to disappear, though it can also be a cause of anxiety when knowing the potential options are so vast.

Over-Planning

Last night, for the first time probably in the last year, I found myself up working past 11pm. And ever since I finished my original 100 days of blogging challenge, I have always given myself the rule that if I’m working past 11pm then I’m not going to try blogging at that point.

I easily could’ve had time last night, but I think the hardest thing for me with going into lockdown and then transitioning back to school has been trying to get used to all the changes to my daily routine.

When we went into lockdown, at first there was basically nothing productive that needed to be done. As long as it could be done in my apartment, I could do whatever I wanted whenever I wanted. I could decide to stay in bed all day. I could decide in the middle of the afternoon to play flute for several hours. I could transition between random activities without worrying about not completing the previous project.

Now with school back in session, my environment is the same and, therefore, my external circumstances feel the same, so I have the desire to stay in bed, spend multiple hours on a hobby, and transition between activities whenever I’m urged to. However, I can’t really do any of these things now because I have actual deadlines again. Certain things have to be done at certain times and they have to be completed before I move on. So when I decide to spend two hours in the middle of the day playing the flute, it has the consequence of me then having to work past 11pm…

This has been a hard adjustment, especially since so little of the rest of my circumstances have changed. (As in I’m basically still in lockdown with everything being closed and me staying inside, it’s just that school started and there are conversations about things re-opening.) From the beginning, I decided to try to keep to what would’ve been my school schedule even though most of my classes are now pre-recorded so I could technically have any schedule I’d like. I thought this might help give me some consistency which would help make sure I actually watch the videos.

But then I have days like yesterday where my schedule gets all sorts of messed up because I was invited to a different virtual meeting that overlapped with a class, so I re-arranged my schedule because it was an opportunity I couldn’t say no to. While I believe I made the right decision, and honestly it made me appreciate the flexibility of online-learning where I could prioritize a work opportunity over attending class live (this class was actually one of my 2 classes hosted on Zoom, but the video is posted later in the day so I was able to still watch the entire lecture), the decision definitely contributed to me getting all out of wack with getting work done yesterday. 

So today I decided to bring back an old habit of mine to help with prioritizing tasks; I’ve taken a homemade whiteboard (printer paper in a sheet protector) and listed out all of the things I need to get done in the next two weeks in the order I think I should do them and what day I should work on what. Perhaps this is over planning, but I think that maybe a little over-planning will help me re-adjust to the fact that I do now need to get back in the mindset of planning ahead.

If you’re also struggling with prioritizing work during quarantine, perhaps over planning and scheduling could help you too.

Research Papers

I’ve been working on this same research paper for over a year now. Our Engineers Without Borders team has been interested in the use of design thinking in the global WASH (water, sanitation, and hygiene) sector so we decided to do a literature review on the subject. Last spring we curated resources to review. Then over the summer, we reviewed those resources sorting by what seemed most relevant. Then in the fall, we got together our first full draft of the analysis work. We had experts give us feedback over the winter break, and now this spring we have been working on revisions. This process has taken a lot longer than we thought, but no one on our team has really done anything like this before so there has been a large learning curve. We are hoping to finally publish in the next few months or so even if it has to be an informal white-page kind of publication at first, (We’ve been working on getting funds to actually publish to an academic journal, but at this point, we believe it’s more important to just get the information out there than to wait to have the fundings for a more formal publish),  though I feel like I’ve been saying this for the past 6 months…

To be honest, I’m very ready to be done with this paper. It’s gotten to the point where I sometimes feel like I’ve re-read the same thing far too many times and just can’t think about it anymore, but I suppose that’s what the writing process is all about: writing and re-writing. Though the other thing that really bothers me every time I go to work on this project is just the general formatting of research papers.

From my perspective, there is a very small part of our population that really reads formal research reports, and it’s mostly just people actively in academia. Yet, most research studies have information that would be interesting and perhaps even beneficial for a much larger audience to be aware of, but these papers just aren’t in a very user-friendly medium. Research papers are long, use technical language to the point that almost feels like overkill, and are typically formatted in a way that’s uninviting to read (small, close together font with multiple columns all in black and white). When I have to look at research papers for school, I know that I never really want to read them – no matter how interesting the title makes the study sound – because they just look so intimidating. So every time I work on our paper I can’t help but wonder, “Is anyone really going to read this…?”

I just wonder if rather than writing a traditional research paper, if our work would be better received if we considered different modes of sharing our results. And I wonder this for all research. While it’s good to have documentation of the technical aspects of research papers, should a greater amount of time be spent on thinking about how to make that research more accessible rather than more “technically sound”?

Brain Training

Today was a busy day. I taught my weekly dance class (with a dance that was way too ambitious…), had a virtual coaches meeting, recorded 5 different videos of choreography stuff, compiled all the pictures I could find of my family in a tree, and finally started editing an essay I’ve been procrastinating working on.

Today was probably one of the most productive days I’ve had since being in lockdown mode. It feels pretty good to have gotten so much done, but now I feel like my mind is totally checked out. I suppose people can only be so productive in one day and then eventually your brain just needs time to not think. I also think like most muscles, with practice the brain can be trained to handle longer periods of strain before needing rest.

These past few weeks I haven’t really been training my brain much and I’m noticing now the evidence of this lack of brainpower practice at least in terms of stamina. I’ve still been doing some brain work over the break, even if it wasn’t school-related, but I definitely feel like I’ve gone a lot of days doing less mentally stimulating work than I normally would be even over the summer.

I’m curious how this will translate into starting classes again next week. I was telling a friend today that it’s kind of nerve-racking the closer we get to school starting again. The break was so long it almost feels like we were in summer vacation, and yet we’re going back with the expectation that we still know everything we learned a month ago and that we are ready to start turning in assignments in the first week. It’s like we’re going from driving 0 -100 mph at the drop of a hat.

I hope it won’t feel that way once we get started, and I know professors are in the same boat of feeling this weirdness of having such a long break then coming back to school. It’s just very uncharted territory and I’m curious how our heads are going to deal with it all. Hopefully, I’ve kept my brain in-shape enough to get by because I’m not exactly imagining a smooth transition.

Mindset of a Historian

One of the more random projects I’ve found myself involved with while in isolation is finally organizing old gym videos. Jump Start is almost 9 years old now, so we have a significant number of old routines at this point. I’m trying to locate videos of all of these old routines and sort them based on level, song, and choreography (some times we may re-use identical routines or sometimes we just use old music but change choreography). This way in the future we have more options of old routines to recycle and also just more ideas for song selections.

This has been an annoyingly difficult process though, especially when there are videos that I know exist but I just can’t seem to find them anywhere between my computer, my mom’s Google photos, or old flash drives. For example, I somehow have old videos that are on my YouTube channel and yet I can’t find the original versions of these videos in order to save them to the Google folder we’re creating. Then on top of the videos I know exist but can’t find, I also know of at least a dozen routines girls competed, and yet I have no idea if we have videos of them. So I’m searching for something that might not even exist.

And I’m spending hours searching… How do you know when enough is enough? How do you know when you’ve searched every possible option? How do you convince yourself that one more hour of searching won’t make the difference?

I even went as far as manually going through our records of all team kids we’ve ever had and emailing past families to see if they had old videos they’d be willing to share with us. I’m seriously doubting I’ll get any responses on that email, but I had to at least try in order to start to feel like I’ve explored all my options.

This must be what historians feel like – always searching through the past without knowing if anything will actually be found or if there even is anything left to be found. I’m glad I don’t plan on becoming a historian.

We Are One Planet

Today, as part of my work with the Wellington International Leadership Program, I participated in a webinar hosted by the Stanford Woods Institute for the Environment celebrating the 50th anniversary of Earth Day.

Planning for this anniversary was clearly intense with hundreds of people around the world organizing to speak out specifically around the need to take action in regards to climate change. And then the pandemic hit…

Guest speaker and founding Earth Day organizer Denis Hayes expressed his devastation and frustration about two years’ worth of work now being illegal to execute in most countries. But what was most inspiring to me, and my biggest take away from the event, was his hope, despite everything, for what this could mean in terms of how we think about global challenges in the future. Hayes’ said it would make up for all the lost work if we come out of this crisis realizing that global threats need global cooperation and collaborative solutions that actually eliminate threats worldwide, because if only some people, some states, or even some countries take action – if it’s only “some” – then there is always a threat of the issue coming back. “We are one planet,” Hayes’ exclaimed, and so we need to work together cross-culturally to make change happen. This goes for all global threats from pandemics to climate change.

If I’m being honest, I didn’t even remember that it was Earth Day this week before I signed up for the event, let alone know that it was the 50th anniversary. I support Earth Day, but it’s never been a holiday I go out of my way to figure out how I can get involved with. But there are other global threats that I more actively work to find solutions to, like access to education and safe water, sanitation, and hygiene options. That’s why this conversation around global cooperation was so powerful to me because it’s relevant beyond the scope of just Earth Day; there are dozens of global threats out there no matter how directly we notice them impacting our lives.

For obvious reasons, the threat of climate change was compared frequently with the threat of Covid19 on today’s webinar. All of the panelists discussed how the virus is impacting their daily operations now and how they expect it to impact the future. A key idea that came up throughout the session was that even with Covid19 until people saw their neighbors rushed to hospitals, they weren’t taking the threat seriously. So the webinar left me thinking: “How might we get people to take threats like climate change and other global sustainability goals seriously when it’s even harder for the average person to visualize the direct impact these threats have on the world and the individual?”

The answer is unclear. However, from experience, we know that when people are actively involved in the process of planning and creating change, they believe in it more and care about pulling society along with them. So really the question is, “How might we get the average person to actively engage in processes to overcome global threats?” This is still a lofty question, and there could be hours spent on unpacking the meaning of “average person” alone, but it’s encouraging to have heard from several social entrepreneurs today who seem to really be thinking about this question daily.

Furthermore, panelist Molly Morse with Mango Materials suggests that there is already a demand for solutions to some of these sustainability threats like climate change. The key for social entrepreneurs to keep in mind is targeting the right market; markets need to be focused and specific that way every user feels that the issue is truly relevant to them as an individual.

So my take away from Earth Day amidst the Covid19 crisis is that no matter your area of passion, global threats exist, demands for solutions exist, and people tackling the big questions to create solutions exist. Now we just need to put it all together by working in collaboration with each other across sectors, political affiliations, and borders in order for change to actually happen. We are one planet – let’s make it one worth living on.